The SSC aims to foster collaborative relationships at the provincial, regional/organizational and local levels. As such, the SSC is supporting the creation of Collaborative Councils (CC) at the health authority (HA) level to facilitate regional coordination between grassroots community and facility-based physicians and their health authorities, as well as collaboration and advancement of opportunities to improve patient care agreed upon by health partners.
The objectives of the Collaborative Councils are to:
- Engage and consult on issues at the regional or organizational level; advance a shared agenda and establish priorities for engagement;
- Support collaboration and sustainability across key initiatives that improve patient care, including the appropriate regional spread of successful local work;
- Identify and agree on areas of mutual interest between practicing physicians and the HA on opportunities to improve patient care, and physicians’ work environment; and
- Where appropriate, make decisions to allocate one-time funding from the SSC to support time-limited activities and projects, in particular those that have multi-site or health authority-wide impact, and to find other appropriate sources of funding to support the priorities.
Sizing it Up
The idea of the Collaborative Councils emerged out of consultations with physicians and health authorities in 2019 in response to a need for better collaboration of efforts among the SSC programs and initiatives at the regional, local and central levels. SSC agreed to engage key stakeholders in the co-creation of Collaborative Councils (CC), composed of representatives of grassroots community and facility-based physicians, the health authorities, and the SSC.
Things to Know
In order to facilitate and enable collaboration, the Council will operate as a joint tripartite committee with membership from clinically active physicians, health authorities, and the SSC (including Facility Engagement). The CC will be co-chaired by one HA member and one clinically active physician member (not employed by the HA) and may include a patient representative, where appropriate. The membership of the CC may vary in each health authority.
It is recognized that the physician engagement activities and structures are intended to support opportunities for HAs and physicians to work together on matters of shared interest and improve communication. The intent is not to duplicate or supersede existing structures or processes under the current Physician Master Agreement, but to enhance local site engagement and current regional tables that aren’t under the purview of medical staff rules.
Prior to establishing a fully-functioning CC, the stakeholders are expected to conduct pre-work to ensure agreement of scope, intent, role and membership of the CC. The output of this pre-work will be a summary of readiness that includes the following:
1. Initial Stakeholder Consultation and Priority Setting Outcome Statement:
- A summary of the consultative process has been undertaken, in either a larger stakeholder group format or through individual meetings, with each MSA and the HA to determine a willingness to move forward with regional work and an initial set of high level priorities from which projects or activities may flow.
2. Agreement on membership and a commitment from stakeholders to participate:
- Membership will be representative of the HA and physician stakeholders
- Physician membership should seek representation from MSAs and Physician Quality Improvement
- Commitment is demonstrated by a Terms of Reference or Charter agreed to by authorized representatives of the key stakeholder groups:
- HA Vice President, Medicine
- MSA President(s), and other Clinically Active Physician as agreed to by their colleagues
The scope of the Collaborative Councils is flexible depending on regional needs, priorities and readiness, and should be jointly determined between physicians and health authorities. Funding to support the formation stage of the Collaborative Council is available through Facility Engagement Regional Funding. Groups wishing to access this funding should contact firstname.lastname@example.org with attention to the Director, Facility Engagement. A maximum of $5,000 is available during the CC formation stage.
Laura Anderson, Portfolio Liaison, email@example.com, 604-638-7862.